Research collaboration and Service Agreement with third parties

Research agreement

ContractPoints of attention if you wish to participate in a research project or enter into a research collaboration with either industrial or academic partners:

  • Scope of the project;
  • Project management: tasks, milestones, deadlines, deliverables, …;
  • Any background you want to give access to;
  • Facilities, equipment;
  • Financial contribution;
  • Confidentiality;
  • Publication;
  • Reporting obligations;
  • Results: ownership and exploitation.

Do not forget to contact the Research Coordination Office (OC) for your budget calculation.

If you need a research agreement with either industrial or academic partners or you want to have an agreement from your counterpart reviewed, submit your request for the legal team of UGent TechTransfer via our GISMO Contract Portal

Service Agreement

Points of attention if you want to render scientific services to a third party (e.g. measurements, analyses, …) that have a limited or no impact on intellectual property rights:

  • Financial compensation for the services (make sure that you include all the costs, also the institutional overhead);
  • Restricted description of deliverables.

Ghent University has set up a standard procedure to work with SAP contracts for scientific services: 

  • For services up to €10,000 you may use a SAP contract under the standard conditions. Please don’t forget to print the general terms and conditions for services on the backside of the invoice. For further information with regard to the invoicing process, contact the financial responsible person at your department or the Helpdesk DFIN ( – 09 264 79 20). There’s no intervention from UGent TechTransfer needed for these documents.
  • Only if the amount of the provided services exceeds €10,000, your SAP contract must be signed by the Ghent University Promotor and your counterpart. Please send it to UGent TechTransfer for signature by a representative of Ghent University.
  • If you want a customized service agreement (regardless of the amount) or receive a proposal from your counterpart, please contact the legal team of UGent TechTransfer via our GISMO Contract Portal.


Tip! Save time by using the UGent SAP contract and be the first to propose this to your counterpart.