Erasmus+ Traineeships

Almost graduated and interested in giving your cv a boost? Seize career making opportunities and go for an international internship, bridging the gap between academia and the world of work:

  • Securing international professional experience
  • Developing language, communication and intercultural skills
  • Expanding your network; gaining new contacts and  friends; and having a great experience!

The European Commission offers Erasmus+ Traineeship grants for traineeships for 2- max 12 months that take place within 1 year after graduation from a European educational institution.

Grant amounts

The grant amount depends on the living costs of the country where the traineeship takes place and are granted for each full month of the traineeship period, with the remaining days paid pro rata. The countries are grouped into 4 different grant categories:

  • Group 1 -  €529 / €779*: Denmark, Faroe Islands, Finland, Ireland, Iceland, Liechtenstein, Luxemburg, Norway, UK (visa application necessary), Sweden
  • Group 2 - €479 / €729*: Andorra, Austria, Cyprus, Germany, France, Greece, Italy, Malta, Monaco, The Netherlands, Portugal, San Marino, Spain, Vatican City
  • Group 3 - €429 / €679*: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, North-Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia,  Turkey
  • Group 4 - A limited number of grants is available for traineeships in non-EU countries: €700-€950*

At this moment there are no more grants available for traineeship in non-EU countries. New resources will possibly be available in 2023.

According to the chosen country/region and travel distance, a travel allowance may be allocated.

*The higher amounts can be claimed by students from the so called underrepresented groups.

The grant amount is awarded per full month of traineeship. Incomplete months are calculated pro rata.

A green travel surcharge of €50 is provided for sustainable travel within Europe. For sustainable travel to some other countries, a green travel surcharge is provided, calculated based on the distance to destination.

Be careful with making charges before your E+ grant is awarded. These are non-refundable in case you don’t get the grant.

The E+ traineeship grant may be combined with (financial) support from the host organization, though it is not allowed to combine it with an employment contract during the traineeship period.

For whom?

Erasmus+ grants for traineeships are open to graduating students (all nationalities) from EU Higher Education Institutions  (graduated (professional) bachelors, masters; up to and including the level of PhD) who intend to have a professional experience abroad.
The traineeship must be carried out in a partner country different from the country where the grant has been applied for and different from the country where the student is living during his/her studies.

This means (international) degree students studying at UGent or another Flemish Higher Education institution can apply in Flanders for an E+ traineeship grant in Belgium, to carry out a traineeship elsewhere in the EU but not in Belgium / application country. One of the objectives of the Erasmus+ programme, however, is intercultural immersion, to enhance intercultural understanding. So traineeship proposals in your home country are not eligible, except if you have been living at least five years in another country, or if you grew up in a country different from the country of your nationality.

When and for how long can I do a traineeship?

An Erasmus+ Traineeship grant for a traineeship can be awarded for traineeships of minimum 2 and maximum 12 months, minus the number of months of Erasmus+ exchange (studies or traineeship) during your latest study cycle.

Note that the grant period cannot start earlier than the date of signing of the learning agreement by the three parties involved. Start your application ahead; the administrative processing after submitting your learning agreement to BuitenlandNaStudies@UGent.be may take at least three weeks. Only after the signing of the grant agreement, the grant is formally allocated.

In case you have an Erasmus+ exchange study period ahead before graduation, it is recommended to register after your exchange study period.

How to apply for an Erasmus+ Traineeship grant?

Degree students studying at a Flemish education institution apply for this EU grant via Flanders Traineeship Platform. This consortium of Flemish Higher Education Institutions is coordinated by the Vluhr.

Exchange students should apply in the country of their home institution.

The online application procedure is quite easy. It is a step-by-step system, indicating clearly all actions to be undertaken to complete your application.

Note that step 1 and 2 (see below) must be done during your final year of study, before your graduation (i.e. before you are officially informed by UGent of your final results via OASIS), regardless if you have a concrete traineeship plan or not. Step 3 can be done later on.

  1. You register via Flanders Traineeship Platform
  2. After filling out the online form you will receive a login and access to your personal application file in the application tool.
  3. You proceed by filling out the other mandatory fields. Subsequently you print out the Erasmus+ registration form. Fill the upper part of this form out, sign it and upload it again in the system. Automatically UGent will receive a notification from Flanders Traineeship Platform to fill out the second part of your registration form, concerning the possible number of months you spent as an Erasmus student. Only after the upload of the signed you’re your registration will be considered complete.
  4. As soon as you have made the necessary arrangements with a host company and a concrete and qualitative traineeship plan you fill out the necessary date; a learning agreement will be generated automatically. After signing by the host organization, you send the learning agreement to BuitenlandNaStudies@UGent.be for a quality check.
  5. After the signing of UGent you complete the further steps in the online application tool. Only the signing of the grant agreement confirms the allocation of the grant.

Deadline

The grants are awarded on a ‘first come first served’ basis, until mobility budget runs out. So don’t postpone your application! In case you decide later on not to apply for an Erasmus+ grant, your pre-registration (step 1 and 2) will be cancelled automatically after 12 months.

Language tests

Approved Erasmus+ traineeship grantees have to take a mandatory language tests before and at the end of the traineeship in case the working language is Danish, Greek, Portuguese, Czech, Swedish, Polish, English, French, German, Spanish, Italian or Dutch. Insufficient test results have no impact on your departure, but imply that an online language course will have to be taken during the traineeship.

Insurance

The E+ grant includes a free insurance offered by the Flanders Traineeship Platform. Check with the host organization whether a work place insurance policy is taken out by the company or not, according to local rules.

This grant does not include any insurance from Ghent University as this category of Erasmus+ Trainees are graduates and consequently not enrolled as a student any longer during the traineeship.

Where can I find a traineeship?

Trying to find a host company by yourself is a quite challenge; searching and applying for a traineeship is a perfect exercise for future job hunting. Use your network and send unsolicited applications. Think about your competences, personal strengths and the added value you can offer to the host company. Consider a traineeship as a stepping stone towards your career goals. Many companies post internship offers on their corporate website or traineeship databases.

Travelling is still subject to many restrictions that are either COVID-19 related or related to the overall safety and security.

The website of the Belgian FPS Foreign Affairs and the website Re-Open EU will guide you and give detailed information per country. Check this carefully before you leave!!! Check also travel advices from other countries and your own country if you are not a Belgian national.

More information

UGent contact:
International Relations Office
Laïla Boulyou

Via Teams (by appointment)