How to apply?

Application procedure 


The UGent exchange application procedure consists of two main steps:

  1. creating a Ghent University account and registering via the Oasis website and,
  2. creating an exchange application for the correct academic year of your exchange (tap ‘Curriculum’ and then ‘Exchange’).

If the Faculty Officer responsible for Internationalisation (FCI) approves your application, you will receive an acceptance email with your signed learning agreement and your official invitation letter. The invitation letter is required for registration upon arrival and for your visa application (if applicable).

Application deadlines

advisable to apply earlier

Mobility first semester/year (September):

  • Submitting application with signed learning agreement: 15 May
  • Adding the approved courses in the application system  01 June - 15 August

Mobility second semester (February):

  • Submitting application with signed learning agreement before the mobility and adding courses in application system: 15 November

Exchange in the framework of a PhD: no deadlines

Traineeship: flexible deadlines

Academic calendar

The academic year is divided into two semesters.

More details and information here.

Selecting courses

Course offer

You can select:

If you master Dutch, you can select from the whole offer in our faculty (not only the course offer in English) if you have the correct starting competences (see approval below)

You CANNOT select courses from Bachelor of Science in Social Sciences, unless they are part of the Exchange Programme Political and Social Sciences as well. These courses are taught in Free University of Brussels (VUB) - not at UGent.

Course selection guidelines

  • A regular workload at Ghent University is 30 ECTS/semester or 60 ECTS/year.
  • Make sure you select courses for a minimum of 20 ECTS per semester, of which at least half of the courses in the field of study of exchange (Communication Sciences, Political Sciences, Sociology). 
  • Check the study guide to find out in which study discipline the course is taught (f.i. Master in Sociology, Bachelor in Political Sciences, …). This helps you to select courses in your field of study.
    • Want to know more about the course specifications and initial competences of each course? Click on the course title in the study guide and on the pdf-icon that appears in the box. A pdf-file with useful information pops up.
    • Is ‘Bachelor of Science in Social Sciences (main subject…)'  mentioned on the pdf-file? Or does the course code starts with KBSOSC? Unless these courses are part of the Exchange Programme Political and Social Sciences as well, they are excluded from the offer for exchange students and CANNOT be added to your curriculum. These courses are taught in Free University of Brussels (VUB) - not at UGent. 
  • If you are a Bachelor student, you can include max 2 Master courses in your curriculum if you meet the initial competences/course requirements of the course concerned.
  • Every exchange student who wants to follow courses of our faculty needs to ask the approval of the lecturer to follow the courses, regardless of the initial course requirements. This is done at the beginning of the semester, after arrival. Based on your starting competences and your motivation, the lecturer will decide if you can follow the course or not. 

Language courses 

  • You can follow a language course at the University Language Centre.
  • Read the useful information webpage of UCT to find out more about prices, registration, ...
  • The number of credits varies between 2 and 4.
  • These credits won’t count as credits for your learning agreement except if you already meet the minimum required 20 credits. If you already have 20 credits, you can add language courses to have extra credits, but the language courses cannot be considered as credits in order to reach the required minimum of 20 credits.
  • If your home university gives credits for your language courses, you can add these courses on your learning agreement. Our administration will link the courses of the Language Centre to your other courses in your curriculum.
  • Want to follow the course '‘Dutch for Exchange Students"?

Filling out your (online) Learning Agreement

Contact details

Code Erasmus UGent: B GENT 01

Ghent University 
Sint-Pietersnieuwstraat 25
B- 9000 Ghent

Contact Faculty: RIO -

UGent - Faculty of Political and Social Sciences

Academic coordinators

Courses - study programme (before mobility)

  • First semester and academic year
  1. Choose the courses you would like to follow, based on our course offer and our course selection guidelines
  2. Fill in these courses on the Learning Agreement. Sign this document and have it signed by your home university. Upload it in Oasis (exchange application - document section). This is necessary to submit your application. 
  3. If RIO approves your exchange application, you will receive a signed version of your Learning Agreement via email.
  4. After 1 June: use the curriculum functionality in the OASIS exchange application to select the courses you want to take directly from the course catalogue of Ghent University. 
  • Second semester

You can select your courses while filling out your exchange application. No need to select the courses later.

(Online) Learning Agreement (before mobility)

Unfortunately it won’t be possible for us to complete the OLA process and sign your OLA as Ghent University is not yet connected for learning agreements to the EWP network. We will need to sign the learning agreement based on a PDF file.


  • LA - Learning Agreement
  • OLA - Online Learning Agreement
  • TOR - Transcript of Records
  • UKV - "Universiteitsbrede keuzevakken” or in English: Ghent University Elective Courses