Exchange abroad for degree students

CORONA update

International mobility during CORONA

Going abroad for studies - UGent

  • None of Ghent University's students will get permission to travel abroad within the framework of their studies next academic year. An approved exchange application, an accepted nomination by your host institution, a positive signal from your internship organisation or the granting of a scholarship are all conditional for the time being.
  • Ghent University will communicate at the beginning of each month for the next month if international mobility is possible (depending on changing Belgian and other national government policies). 
  • As the situation evolves, Ghent University will decide on a case by case basis if international mobility is possible for its students, depending on the national government policies of the sending and receiving institutions.
  • At this moment, all procedures of preparing international mobility for next academic year are continued, so as to be prepared, when government policies change. Any mobility / learning agreement is with a disclaimer that this is under the condition that the general lockdown and travel restrictions are lifted.
  • Disclaimer:  

    But now that the whole world and higher education in particular are affected by the consequences of the corona pandemic, we cannot ignore its impact. Currently, the Belgian government prohibits non-essential travel and the situation at many foreign universities or organisations is very uncertain. This means that, for the time being, no student of Ghent University will be allowed to travel abroad as part of their studies next academic year. This means that for the time being coming to Ghent University is not possible and only an explicit message from the Ghent University crisis management group actueel@ugent.be stating that you are allowed to come can give you permission to do so.

  • Given the situation we encourage students not to make any financial commitments

Mandatory registration

  • Registration is mandatory if you go abroad for study, research and internship
  • Register your stay abroad no later than 2 months before departure in OASIS > exchange application

Travel and health insurance

Information sessions

  • For whom? Degree students going abroad
  • What? Information on the exchange application and funding opportunities for exchanges in 2022-2023
  • When? Dates will be announced
  • Relevant information and presentations can be found on UFORA - Welcome Abroad

Scholarships

UGent scholarships for an exchange within the EU 

Erasmus+ scholarship (for study and internship)  

  • Possible for each study cycle (Bachelor - Master) 
  • Grants for mobility periods totaling up to maximum 12 months per study cycle

UGent scholarships for an exchange outside the EU

Mobility outside Europe for study, traineeship and/or research

Exchange without a grant (within and outside the EU)

Master Global Studies

  • Students without an Erasmus Mundus Scholarship can apply for an exchange and an Erasmus+ scholarship in the institution of MA1.  Please follow instructions of your sending institution regarding Erasmus + scholarship.
  • Students with a 3rd semester mobility must contact the institution of MA2 for administration and possible scholarships as this will be the sending institution for the 3rd semester mobility. 
  • Students at UGent during MA1 or MA2 with 3rd sem mobility follow the application procedure mentioned above (study abroad)

MA1 EMGS at UGent 

  • Scholarship application
    • MA1 EMGS at UGent can apply for an Erasmus+scholarship before February
    • Student receiving an Erasmus Mundus scholarship cannot apply for an Erasmus+ credit mobility scholarship, as double funding from the European Commission for the same activity/mobility is not allowed
  • Exchange application
    • Exchange application in OASIS - available from half November onwards
    • Document learning agreement is not necessary for double degree students EM Global Studies
    • Inform emgs@ugent.be of your curriculum (courses of MA2 in institution) via mail or update your OASIS curriculum after re-enrollment - before 15 of October during your MA2!
  • Additional information
    • Relevant information and presentations on how to apply in OASIS: check UFORA - KMEMGS infosite/content/erasmus and exchange application
    • Information session for EMGS MA1 during Winter School
    • If necessary contact rio.psw@ugent.be for a joint infosession with all students MA1 (half December)

MA2 EMGS at UGent 

  • Follow the Erasmus scholarship application at institution of Master 1. No need to apply as incoming exchange at UGent for Master 2.
  • Document learning agreement is not necessary for double degree students EM Global Studies
  • Inform emgs@ugent.be of your curriculum (courses of MA1 in institution of year one) either via mail or via online form (in draft by DL)
  • Other documents regarding exchange - contact RIO (rio.psw@ugent.be)
  • 3rd semester mobility outside EU - exchange application - contact RIO (rio.psw@ugent.be)
  • End of your stay documents for Erasmus scholarship:
    • Forward your document certificate of stay to emgs@ugent.be or rio.psw@ugent.be for a signature 
    • Transcript of Records can be downloaded from OASIS and will be send to the Coordinator in Leipzig.

Internship during EM Global Studies

  • Within EMGS at UGent an internship is only allowed on an extra-curricular basis. Follow the guidelines of the faculty and UGent for voluntary internships
  • As the EMGS programme wants to avoid prolonging study duration of its students, voluntary work placements are not encouraged and will only be allowed during holiday periods.

Winter/Summer School via Blended intensive programme (BIP)

  • Outgoing students who want to apply for a scholarship can register their stay abroad. Please note that students must have attended at least one semester at UGent before they are considered as outgoing students. This means that students in their first year are not eligible to apply for funding for the winter school. Register your stay abroad no later than 2 months before departure in the exchange application in OASIS
  • Incoming students for the Winter School (BIP) need to register as an incoming exchange student. Incoming students who are already enrolled at UGent (so studying at UGent during MA1 or MA2) cannot apply as an exchange student in the UGent studentadministration OASIS. Please contact emgs@ugent.be to receive approval of your documents such as learning agreement for this short mobility programme. An online learning agreement will not be used in this situation.

Master Sociology (EN)

Currently only an internship abroad is possible, no exchanges for study.

Master Conflict and Development (EN)

Currently only research stays abroad are possible, no exchanges for study nor internships. More information is available on UFORA - infosite Master Conflict and Development.

Internships 

Internship as part of cour curriculum - during your studies

Scholarship programmes for internships within the EU - during your studies

  • General information - Erasmus Traineeships roadmap for UGent students
  • You can receive a scholarship, depending on location and availability. The internship has to last for min. 2 months and needs to be part of your study programme.
  • Application
    • When? In February for internships in Semester 1 and Autumn for internships during Semester 2. At the time of application you do not need to have found an internship already. The internship place can be added ultimately 6 weeks before the start of the internship.
    • How? In OASIS, under Curriculum (next year) > Exchange > trainee – select institution: not yet decided in EU.
  • An Erasmus Traineeship must be arranged in direct contact with the person responsible for the programme in the department or research group. This means that you are responsible for the initial contact with the relevant promotors, researchers or research groups and for planning your Erasmus Traineeship. Please note that :
    • Erasmus Traineeship students are not allowed to sign up for courses abroad
    • There must be a connection with your study programme either as credits for your internship or as part of a course - see form curriculum component realisation - COR (curriculumonderdeelrealisatie in Dutch).
    • Upload the approval of the lecturer (written approval can be a mail) in the exchange application in OASIS (documents > others > approval lecturer for internship) and contact to evaluate your exchange application.

    Scholarship programmes for internships outside the EU - during your studies

    Internship abroad within EU - after your studies

    • General information: UGent websiteStudents on the move
    • A traineeship after graduation with support of an Erasmus+ grant can offer an alternative.
    • If you want to apply for this grant, it is very important to register your application during your graduation year. Registration is impossible after graduation. Even if you do not have concrete traineeship plans we strongly recommend to register your application anyway to keep your chances for a grant application safe in case travel restrictions are eased. Get registered for this grant before you are officially (via OASIS) informed about your final study results through the online platform (the Flemish international traineeship platform). It only takes a few minutes. The finalization of the grant application can be done in a later phase when traineeship plans have become more concrete, even after graduation.
    • Questions? Contact BuitenlandNaStudies@UGent.be

    Master's dissertation or fieldwork 

    Preparation of your stay abroad

    During your stay

    • If you did not apply for a UGent scholarship there is no need to upload a contract in OASIS.

    After your stay

    • It is recommended to upload a confirmation of your stay in OASIS at the end of your stay abroad.
    Going abroad without a grant (within and outside the EU)? Check this step-by-step plan!

    Summer/Winter Schools

    Exchange @ Home

    • Online or virtual mobility is possible for internship or research and is recommended in case of unsafe situations.
    • Apply by filling in the details of your exchange in OASIS > exchange application and add curriculum component realisation (COR).
    • Questions or more information? Contact rio.psw@ugent.be

    Cooperation with the Global South

    • Global Minds offers a wide range of funding opportunities for students, PhDs, post-docs and professors who want to engage with topics of South-North collaboration, Globalisation and Development in their research and/or teaching activities. Funds can be requested to organize student activities, travels to the Global South for partnerships and collaboration, organizing workshops, doing fieldwork in the Global South, developing innovative teaching tools to strengthen intercultural competences, etc. There are multiple opportunities!
    • Questions or more information? Contact Veerle.Devriendt@UGent.be