Special status on the grounds of holding office


You need to hold at least one of the following offices:

  • In a Faculty Board at Ghent University (elected office);
  • In a central administration or advisory body of Ghent University: the Board of Governors, Executive Board, Educational Council, Social Council;
  • In a central administration or advisory body of Ghent University Association;
  • In student associations as specified in the decree pertaining to the subsidization of student and pupil associations dated 30 March 1999 and/or the student council as determined in the Codex Higher Education;
  • As the chair of a collection of student organizations recognized by the Student Activities Office;
  • Member Training Committee
  • Member Committee Quality Assurance Education
  • Member Education Quality Office
  • Member Faculty Committee Internationalisation
  • Member Curriculum Committee
  • Member Programmes Committee
  • Member of the Peer-learning Committee.

Application procedure

Submit a substantiated request with the director of the Department of Educational Policy

  • Via oasis.ugent.be
  • Before 15 October (unless impossible due to exceptional circumstances)
  • Add required documentation and official certificates

The special status is granted for one academic year and starting from the decision date.


You may request the following facilities, exclusively in order to attend official meetings of the administration bodies of which you are a member:

  • Being exempted from/modification of educational activities requiring student attendance. In this case, a task may be imposed instead or the educational activity may be organised at a different time within the same academic year;
  • Having one or several examinations rescheduled to a different time in the same academic year and, if necessary, with a different evaluation method. An examiner cannot be obliged to provide more than 1 alternative time per student;
  • Being given an alternative time for feedback.

You need to inform the lecturer(s) in charge via oasis.ugent.be which of the awarded education and/or examination facilities you wish to invoke for the course unit at hand, no later than

  • 10 December 2021 for the first semester examination period
  • 29 April 2022 for the second semester examination period
  • 5 August 2022 for the resit examination period

If the special status is awarded later than the above-mentioned deadline you need to inform the lecturer(s) as soon as possible.

Facilities are always granted in joint consultation with the lecturer in charge. In dialogue with the faculty director of studies or the chair of the study programme committee, the lecturer in charge may refuse a facility if duly justified. S/he may do so if the essential programme competences are impaired as a result of the facility or if it is practically not feasible to grant the facility. The faculty and/or institutional ombudspersons may mediate in this procedure if necessary.

Special status students who are denied any education or examination facilities may appeal against this decision with the Institutional Appeals Committee, as stipulated in the Education and Examination Code.


On Special Status (Information sheet students) you will find a practical step-by-step plan on the application procedure and the allocation and management of facilities.