Scholarly communication (scientific publications)

Publish wisely and disseminate correctly

Some generic and discipline specific tips on how to assess the quality of a scholarly journal
How to register publications in Biblio

All publications that appeared during a researcher's appointment at Ghent University need to be registered in the university's Academic Bibliography ('Biblio').

Use the correct affiliation

These are the only affiliation tags that may be used when submitting an article for publication:

  • Ghent University
  • UGent
  • Universiteit Gent
  • Ghent University Hospital
  • UZGent
  • Universiteit Gent, Campus Kortrijk
  • Ghent University, Campus Kortrijk
  • UGent, Campus Kortrijk
  • Ghent University Global Campus, Songdo

Biblio: how to add your affiliation?

Authorship in scientific articles

Today, the traditional publication model of a single author prevails in only a few disciplines. In most other disciplines, multiple authors are almost always responsible for a publication, ranging from the limited partnership between doctoral students and their supervisor(s) to the publications by large(r) groups that collaborate in large international consortia.

Immediate deposit / optional open access mandate

Scientific publications are subject to the deposit mandate. Ghent University has an ID/OA mandate (immediate deposit and open access) for publications with publication date 2010 or later. The full electronic text of certain publications must be included. Only publications with attached electronic full text can be included in Biblio. This applies to scientific articles, books, chapters from books and conference contributions.

Furthermore, Ghent University also encourages publishing in Open Access journals, because it can have many advantages for the researcher: the author retains the right to (re)publish the work, the article enjoys greater visibility and is publicly accessible to everyone. The deposite mandate (obligation that all publications of 2010 and later must be included in Biblio) therefore includes 'optional open access'.

Open Access

The gold road to open access, in which authors instead of subscriptions fund the cost of scientific publishing, is a model which enhances the distribution of academic knowledge. Ghent University strongly supports this model, e.g. by obtaining reduced publication fees from journal consortia (e.g. PloS and BioMed Central).

There are many high-quality journals available for scholars to publish in, including many that do not charge author processing fees: Directory of Open Access Journals.

An additional option which may provide even more opportunities to distribute research material is the 'green road' to Open Access: author self-archiving of one’s own article postprints in Biblio. Most publishers allow researchers to provide a peer reviewed version of their paper to the public via an Open Access Repository such as Biblio. 

As stated in the report on institutional publication policy Ghent University stimulates publishing in Open Access journals. These journals allow authors to make their papers public 6 or 12 months after publication. There are some clear advantages for the researcher involved: the author retains the right to (re-)publish, the article enjoys a greater visibility and is accessible to the public at large.

Predatory publishers

The gold road model unfortunately also enhances the risk of corruption and misuse amongst some online publishers. Various publishers and journals have been identified as corrupt and only out there to make money off the author processing charges, while they do not have any ambition to subject the scientific work to solid peer review, to safeguard the scientific integrity of the papers, or to distribute this work via appropriate channels.

Ghent University recommends that researchers, scientists, and academics avoid doing business with these publishers and journals. Scholars should avoid sending article submissions to them, serving on their editorial boards, reviewing papers for them, or advertising in them. Also, tenure and promotion committees should give extra scrutiny to articles published in these journals, for many of them include instances of research misconduct.

Tips to avoid predatory publishers:


ORCID provides a persistent identifier that will distinguish you from other researchers throughout your scholarly career. Ghent University encourages all its researchers to create and connect an ORCID-id.


At Ghent University, the special expertise of bibliometrics is put to use. Bibliometrics is the measurement of research output based on indicators such as the number of publications, citations and patents. This can vary from simple calculations to fairly complex analyses, usually based on extensive databases such as the Web of Science and VABB. 

Flemish Academic Bibliography for the Social Sciences and Humanities (VABB)

The VABB is a public database containing publications of the researchers at Flemish institutions working in the Social and Behavioural Sciences and Humanities. The database is put together on the basis of the academic bibliographies of the separate institutions and validated by an inter-university panel. It is used to provide more visibility to Flemish research in those areas and for the allocation of research funds.