Onboarding documents for international staff (ODIS)

Ghent University invests in smooth onboarding processes for (new) international staff. To support our process we created ‘ODIS’; our online platform where personal documents required for administration before, during or after arrival can be managed by Ghent University and the employee itself.

There are different types of categories for which personal documents are required; and often they are mixed with legislation for the international staff member to be able to move, work and live in Belgium.

Types of categories or registration:

• Internal UGent administration
• Single permit registration for persons with a NON-EEA nationality and working as employee
• Visa requirements for PhD students
• Residence permit procedures for all new incoming staff members
• Administrative to do list after arrival

Official documents that are required for the administrative procedures, such as marriage certificates or a proof of good conduct often must be translated and legalized.
More information can be found here.