Grant Winning Day November 12, 2018


Career management

Target group

PhD candidates who will apply for a FWO Junior postdoctoral fellowship in December 2018.

PhD candidates who will apply next year and supervisors are welcome to attend the plenary sessions.


The FWO has launched new regulations for postdoctoral fellowships. All information about the selection procedure and the deadlines can be found on the FWO website.
During the Grant Winning Day experienced researchers will share their insights in grant writing and in presentation skills with the audience. PhD candidates who are currently preparing a grant application are invited to join one of the workshops to get tips and tricks on grant writing. There will also be room to ask specific questions about your own application.

Presentations & Worskshops


Programme and Venue

  • MONDAY 12 November 2018 from 8:30 - 17:00
Time Subject - Speaker/trainer
8:30 - 9:00 Registration Academieraadzaal, Volderstraat 9, Gent
9:00 - 9:30 Opening words Prof Dr Mieke Van Herreweghe
9:30 - 10:15

Plenary session


FWO postdoctoral fellowships: what's new?

Ms Fien Elderweirdt & Ms Karolien Aelbrecht

10:15 - 10:45 Coffee break
10:45 - 12:15

Plenary session


Presentation skills and the Academic Interview

Mr Tom De Moor & Prof Dr Stef Slembrouck

This session will focus on the recently-introduced requirement for postdoctoral applications in which candidates are invited to defend their research applications in an oral interview context. We will engage with the interactional expectations of the academic selection interview (contents and format) and provide strategies for the presentation of a proposal and the Q-A part of the interview.

12:15 - 13:30 Lunch and networking Peristilium, Volderstraat 9, 9000 Gent
13:30 - 15:00

Plenary session


Grant writing

Prof Dr Elfride De Baere, Prof Dr Tom Vander Beken & Prof Dr Peter Van Nuffelen

15:00 - 17:00 Workshops   Grant writing workshops: 3 Groups (Only for PhD students)
Group 1
  • chaired by Prof Dr Ann Buysse for PhD candidates in Social sciences and Humanities

Preparing a postdoctoral application for the FWO
The purpose of this interactive workshop is to prepare future applicants for a FWO postdoctoral application. Based on experience in expert panels, participants will be confronted with how their applications are evaluated, and which tips and tricks they can use during all phases of the application process. Participants are invited to bring concrete examples of applications to the workshop.

Jan Gillis, het Pand, Onderbergen 1, Gent
Group 2
  • chaired by Prof Dr Ir Veronique Van Speybroeck for PhD candidates in Natural sciences & (Bioscience) engineering

Tips and Tricks for preparing a postdoctoral application for the FWO

Within this session, an interactive exposure will be given on how to prepare an FWO postdoctoral application.  Various aspects will be highlighted which are both related to how to present your CV, the scientific proposal, …  Also related information such as mobility issues, whether to include letters of reference, how to choose your panel…. will be discussed. The intention is that the session becomes highly interactive, in the sense that potential candidates have the opportunity to ask questions.  The session will be given out of my personal experience as applicant of many FWO proposals but also out of my experience as a panel member of the FWO. 

Sacristie, het Pand, Onderbergen 1, Gent
Group 3
  • chaired by Prof Dr Frank Pasmans for PhD candidates in Life sciences and Medicine

Grant writing for FWO: tips, tricks and pitfalls

FWO is one of the few funding agencies that provide attractive postdoc positions to promising scientists. The highly competitive nature of FWO and relatively low chances of success may deter suitable candidates to apply. During this workshop, we will discuss how to improve chances of success. Based on experience in expert panels, participants will be confronted with how their applications are evaluated, how they can estimate their chance of success and which, often easily applicable, tips and tricks they may use. Participants are invited to bring concrete examples of applications to the workshop.

Priorzaal, het Pand, Onderbergen 1, Gent


  • Stef Slembrouck is professor of English Linguistics and director of the University Language Centre (UCT).
  • Tom De Moor is the coordinator of Business and Academic Language Education at the University Language Centre (UCT). He teaches and develops course materials for Dutch and English. Within the transferable skills programme of Doctoral Schools, he teaches advanced academic writing, conference and application skills.
  • Tom Vander Beken is a lawyer and criminologist. He is professor and director of research at the faculty of law and criminology. He leads the Institute of International Research on Criminal Policy (IRCP) and the  interdisciplinary BOF-consortium Crime, Criminology and Criminal Policy (CCCP). Tom was member of the Research Council of Ghent University (2006-2017) and expert of the GM1 committee of Research Foundation Flanders (FWO) (2010-2016).
  • Elfride De Baere is Professor in Human Genetics (Department of Biomolecular Medicine GE31, Faculty of Medicine and Health Sciences). She directs a research group on Eye and Developmental Genetics ( She is member of the FWO-committee Med2: Genetics, Functional Genome Research, Bio-informatics Science, Developmental Biology and member of the Research Council of Ghent University.
  • Peter Van Nuffelen is Research Professor in Ancient History (History Department). He directs a research group on Late antique historiography, funded by  ERC, FWO/NWO and FWO. He is member of the FWO-committee Theology and Religious Studies and board-member of OIKOS, the Dutch Research School of Classics.
  • Ann Buysse is a full professor at Ghent University. She is dean of the Faculty of Psychology and Educational Sciences, and also head of the Family Lab at the Department of Experimental, Clinical and Health Psychology.
    She is co-founder and trainer of the permanent training programme “Mediation” (UGent).
    As a researcher she has extensive expertise with qualitative and quantitative research methods, interdisciplinary research and fundamental outcome / process research and methodical research in the field of family psychology. Recently she was the main promoter of 2 interdisciplinary, inter-university research projects on separation in Flanders (i.e., IPOS) and sexual health in Flanders (i.e., Sexpert). She is currently co-promoter of a GOA research project into social and genetic parenting (i.e., Parenthood Research team) and co-promoter of an interdisciplinary, interuniversity research project into processes within newly assembled families (FittiF).
  • Veronique Van Speybroeck (̰°30/08/1974) is full professor at the Ghent University within the Faculty of Engineering and Architecture, since October 2012. She also holds a position as Research Professor at the Ghent University since October 2007. She graduated as engineer in physics at the Ghent University in 1997 and obtained her Ph.D in 2001 on a subject dealing with theoretical simulations of chemical reactions with static and dynamical approaches under the supervision of Prof. M. Waroquier. She was co-founder in 1997 of the Center for Molecular Modeling (CMM,, which is now composed of about 40 researchers. Since 2012, she is head of the CMM responsible for daily operation including organizational, logistics and personnel affairs. Within the CMM, she is scientifically leading the Computational Molecular Modeling division, consisting of 6 postdoctoral researchers, 15 PhD students and 5-10 Master students (on a yearly basis). After her PhD she received a postdoctoral fellowship from the National Fund for Scientific Research Flanders and had the possibility to travel to various foreign institutes for short periods.  In 2011 she was awarded the laureate of the Royal Academy for Science and the Arts of Belgium. She is recipient of two flagship grants from the European Research Council: a Starting Grant in 2010 and a Consolidator Grant in 2015.  Within the framework of the first ERC grant, she built up a large expertise in first principle kinetics in nanoporous materials.  Her current research interests focus on first principle molecular dynamics simulations of complex chemical transformations in nanoporous materials, for which she received an ERC Consolidator grant in 2015.  She is also an elected member of the Royal (Flemish) Academy for Science and the Arts of Belgium (KVAB, Furthermore, she participates in various activities to enhance the impact of science on society. From 2012-2017, she was member of the STEM-platform which was installed by the Flemish government to promote Science, Technology, Engineering and Mathematics training and careers.   Van Speybroeck serves on many boards and panels for research.  She was 7 years member of the FWO commission W&T3 and served one year as chair of this panel.  Within the university, she is an elected member for the faculty of Engineering and Architecture within the Research Council and chairing the beta commission (exact and applied sciences) for evaluation of research proposals.  Contact Information : Center for Molecular Modeling (CMM), Ghent University, Technologiepark 903, 9052 Zwijnaarde, Belgium, Tel : 0032-9-2646558     E-mail :   Current Professional Affiliation:  Full professor and Head of the  Center for Molecular Modeling (CMM), Ghent University, Belgium. URL:
  • Frank Pasmans is director of the laboratory of veterinary bacteriology and mycology (Faculty of Veterinary Medicine) and co-leads the research group “Wildlife Health Ghent”. His research focus is on host-pathogen interactions of fungi and bacteria of veterinary and/or zoonotic importance. A thorough understanding of the mechanisms underpinning infection and disease dynamics is used to design mitigation measures. Most ongoing research projects concern the fungal disease chytridiomycosis in amphibians. Wildlife Health Ghent comprises 3 postdocs and 10 PhD students. Over the past five years, work of this group has been published in Nature, Science, Nature Communications, PNAS and Current Biology. Given the fundamental nature of the research, obtaining funding from FWO Vlaanderen and BOF is key. Frank is a member of the expert panel MED3 of the FWO Vlaanderen.

Registration fee

Free of charge for members of the Doctoral Schools. Please read our cancellation policy: cancellationpolicycourses

Registration procedure

Registration link: Your registration will be confirmed by separate e-mail from the Doctoral Schools. Priority will be given to PhD students who attend the full day programme.

If the event is fully booked, please send an email to and ask to be added to the waiting list.

The no show policy applies: no-show policy UGent



Evaluation methods and criteria (doctoral training programme)

100% active participation in full day